All courses, whether offered in person, blended, hybrid, or online, will have a corresponding virtual classroom to support the academic process. All virtual classrooms must include the minimum components previously described in the policies for online teaching, particularly the syllabus.
Course creation will follow the planning established by the Schools/academic units once the corresponding teaching assignments have been finalized.
Any modification to virtual classrooms for courses scheduled for the semester must be requested from the Academic Secretariat.
For the opening of additional courses outside the planning schedule, the Directorate or Head of Department must submit a written request to formacion.virtual@uartes.edu.ec
Student registration for undergraduate, leveling, and language courses in virtual classrooms during regular periods will take place once the regular enrollment period has ended.
The information contained in usernames and passwords is the sole responsibility of each user and remains the property of the University of the Arts, which reserves all rights over such information. Improper use will be subject to the institution's Code of Ethics.
Each student at the University of the Arts will be assigned a username corresponding to their email account for access to services such as CEDIA, Office 365, the Virtual Campus (Moodle), and the wireless network on campus.
For access issues with the platforms, the SGA, or in case of lost access to Office 365, please contact soporte.tics@uartes.edu.ec
Each faculty member is responsible for managing their courses and the materials they request or make available as part of academic activities, just as students are responsible for completing assigned tasks within established deadlines.
For teaching modalities that use virtual resources, faculty are responsible for documenting their activities as evidence of their preparation and teaching work.
Activities that are deleted or removed from Moodle will not be included in the archive.
The maximum file size for uploads to the virtual classroom is 30 MB. For files exceeding this limit, users are asked to use OneDrive cloud storage, part of the Office 365 services, which allows storage and sharing through a link, or other external storage options.
Uploading videos, large image files, or multimedia content to the Virtual Campus should be avoided; instead, these should be uploaded to other platforms and referenced accordingly to improve server performance.
For undergraduate, leveling, and language courses, content uploaded to Moodle will remain available for two additional semesters after the course ends (current semester plus two previous semesters, including the intensive term).
For Course Uploads
During the first two weeks of the academic term, the course upload size limit will be increased to 200 MB. Faculty members are responsible for importing content into their respective courses.
For Course Archiving
The Directorate of Technologies will announce in advance the dates for archiving and deactivating courses each semester. The Directorate will also be responsible for maintaining course archives for educational auditing purposes for a minimum of five years.
Courses will be deactivated during the following periods of academic inactivity: after the intensive term (March–April), at the end of Semester I (August–September), at the end of the year (December), or as determined by the Directorate according to institutional needs.
Faculty members must create backup copies, which can be obtained through the Moodle platform, containing the course planning and resources used (excluding student information). It is recommended to store this file in personal cloud storage for future reference and use in subsequent courses. Faculty members are also responsible for the content import process.
Video materials or resources created by faculty members are intended exclusively for university teaching activities within the University of the Arts. Any use outside university facilities and services must be authorized by the creators of such materials.
Roles within the Virtual Campus define different levels of administrative access. Academic units may request role assignments according to their needs.
To support teaching activities, faculty members who have requested teaching assistants may request the "non-editing teacher" profile from the respective coordination offices or by contacting formacion.virtual@uartes.edu.ec
Directorates, department heads, and coordination offices will oversee the normal development of courses and may change user profiles, enroll students in courses, and view course content under their supervision for oversight and/or evaluation purposes.
For access issues with Moodle, the SGA, or email accounts, please contact soporte.tics@uartes.edu.ec
For questions regarding the functioning of Moodle or its activities, both faculty and students may contact formacion.virtual@uartes.edu.ec. Support topics include:
- Platform access
- Course administration
- Guidance, creation, and submission of activities – Rubric creation
- Use of digital repositories, etc.